What you want is to add different icons at the beginning of each row depending on whether other cells in the same row are blank or non-blank. Suppose, you have a list of products that includes units in stock, delivery and other details. Apply an icon set based on other cells in a row (blanks vs. But with just a little creativity, you can emulate assigning icons depending on the values of other cells in a row as demonstrated in the following examples. How to apply an Excel icon set based on other cells' valuesĪ common opinion is that Excel conditional formatting icon sets can only be used to format cells based on their own values.
To hide the cells' values, select the Show Icon Only check box.To change the order of icons, click the Reverse Icon Order button.I have decided to stick with the same icons but assign them in a different way: underneath the icon sets list to bring up the New Formatting Rule dialog.įrom here you are able to choose other icons and assign them to different values. I cannot say that Excel has interpreted the data in the way I wanted, so let's customize the icon set a bit. In the screenshot above, you can see a table listing the household spendings with a green circle representing the highest value and red circles lower values. You apply the icon sets to your data by clicking Conditional Formatting > Icon Sets, and the icons appear inside selected cells straight away. Let's quickly go through them, one at a time.Įxcel conditional formatting icon sets will help you visually represent your data with arrows, shapes, check marks, flags, rating starts and other objects. When you click the Conditional Formatting button, a drop-down menu offers you a handful of pre-defined formatting rules. If you already know the basics, let's move on and see what format options you have with regard to Excel's icon sets, color scales and data bars and how you can leverage them for your projects. If you have not got a change to read that article, you may want to do this know. Last week we started to explorer various features and capabilities of Conditional formatting in Excel. It will teach you how to extend these conditional formats beyond their common uses and apply icons based on another cell's value. The article provides the detailed guidance on how use conditional formatting Icon Sets, Data Bars and Color Scales in Excel 2019, 2016, 2013, and 2010.
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